Payroll Process Transformation Manager
📍 Warsaw | Hybrid model (office presence preferred)
🕒 Project-based role: 12–18 months
For our client operating in a Shared Services environment, we are looking for an experienced Payroll Process Transformation Manager to support a large-scale payroll transformation and vendor change initiative.
This is a project-driven, transformation-focused role, ideal for a professional with strong payroll expertise combined with solid project management, process mapping, and change management experience.
Key Responsibilities
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Lead end-to-end payroll process transformation initiatives across Shared Service Centers
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Map current (“as-is”) payroll processes and design future-state (“to-be”) solutions
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Identify process gaps, inefficiencies, and improvement opportunities, including automation
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Support preparation and execution of payroll vendor change initiatives
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Oversee payroll/HCM system configuration, data migration, uploads, and reconciliations
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Gather, validate, and translate local payroll and Time & Attendance requirements into system solutions
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Partner closely with local HR and Finance teams across multiple markets
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Manage project plans, timelines, risks, and dependencies
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Drive change management activities within payroll teams and stakeholder groups
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Prepare and present regular status updates and transformation outcomes to senior management
Requirements
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Minimum 5 years of experience in payroll operations, including at least 3 years in a Shared Services environment
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3–4 years of hands-on experience in project management
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Proven experience in payroll process transformation projects (vendor change experience is a strong asset)
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Strong understanding of payroll processes and their interfaces with HR and Finance
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Practical experience in process mapping and process gap analysis
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Knowledge of payroll and HCM systems and payroll data management
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Experience working in matrix organizations and with multiple stakeholders
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Strong analytical skills, attention to detail, and problem-solving mindset
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Excellent communication and stakeholder management skills
Nice to Have
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Experience in international or multi-country payroll environments
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Participation in payroll system implementations or automation initiatives
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Experience working with external payroll vendors
We Offer
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A transformation-focused project lasting 12–18 months
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Hybrid working model with a preference for office-based work in Warsaw
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Opportunity to have a real impact on payroll processes and service quality
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Collaboration with experienced HR and Finance teams within a Shared Services structure